Multitasking Kills Meetings – 6 Tips for More Productive Meetings

Posted by Robert Caldwell on Oct 2, 2015 9:58:37 AM

Tips for getting the most out of meetings – quickly – so you can get back to work.


I can’t think of anyone who really likes meetings, except for those annoying folks who like to sound off in front on an audience. Plus, do we really NEED those donuts?


One reason many meetings are horrible: half of the participants aren’t fully “there.” Someone is texting to figure out car pooling their kids to soccer practice. Someone else is checking email. People are horrible multitaskers (and even your multifunction printer only prints one job at a time). Take a hint from your copier – perform many tasks, but only perform one task at a time. To get the most of meetings, this is an important idea to take and use – focus on the meeting.


Donuts or not, you do have to meet with the people you work with, at least once in a while, to be sure you’re all pointed in the right direction. When you do have to meet, make the meeting as efficient as possible.

Tags: office productivity

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Set Yourself Free: Stop Managing Your Copiers (and Printers)

Posted by Robert Caldwell on Sep 25, 2015 7:30:00 AM

Here’s what managed print services is in a nutshell:

You pay for a set number of prints and copies per month (and a pre-determined fee for anything over that set number) from equipment managed by your partner.


For most contracts, you supply paper and staples. The mix of copiers, multifunction printers, printers, and/or fax machines and software to track and manage the printing and copying is supplied by your partner. Printing costs are rarely tracked, but these costs eat into your bottom line. By exposing the costs of printing, you improve your budget AND productivity by printing only what you really need.


This frees you from having to worry about toner supply, maintenance contracts for a group of devices, or how much you’re printing. And your IT folks will be thankful not to have to troubleshoot printing network issues or try to fix a copier when they have no real idea how to even start.

Tags: office productivity, Printer Management, Multifunction copier

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Crucial Questions to Ask Your Next Office Equipment Provider, Part 1

Posted by Robert Caldwell on Sep 17, 2015 4:29:08 PM

There are no stupid questions (though we’ve all heard some stupid answers before!).

When it comes to deciding who to partner with for your copier and other office equipment – whether for purchase, lease, and/or maintenance – asking questions is an important part of the selection process. Truthfully, looking at companies that sell copiers and selecting the right partner can make or break how effective your technology purchase, lease, and/or software implementation will be.

We’ve put together a short list of questions to help you separate the contenders from the pretenders.

Ask away.

I’m going to start with the one I consider most important.


Will Customers Recommend Them?

Angie’s List, Yelp, Amazon, we all look at the ratings before calling in the plumber to look at a leaky faucet, trying that pizza place around the corner to try, or pushing “one-click order” for that book we’re thinking about buying, right? Recommendations rule the day.


Tags: Printer Management, managed network services

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Green Printing Is Good for the Bottom Line

Posted by Robert Caldwell on Sep 2, 2015 3:47:00 PM

It’s not easy being green

We all know Kermit the Frog’s lament, “It’s not easy being green.” While I can’t relate to the struggles of a small amphibian (and there aren’t any Martians around to ask), we’ll have to take Kermit at his word.

However, when it comes to being green environmentally, especially when it comes to your office equipment, it’s a lot easier to “be green.” I’d like to share some tips and strategies for environmentally friendly printing– and how you can recycle your office equipment.

Green: Not Just Good for Mother Nature

Many roll their eyes at being environmentally conscious, maybe even thinking “This is business, there’s no need to worry about hugging trees in business.” When you combine the fact that going green from an environmental point of view will also add some “green” to your bottom line, I think everyone becomes a little more interested.

If green is important to your decision-making, here are a few ways that we go green and a few tips for “greening” your use of office equipment.

Even if you're not interested in the positive environmental impacts; most of these tips will help you save money and/or become more productive too. Whether you're interested in the environment, dollars and cents, or both – keep reading.

Tags: Printing, Going Green

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Mobile Printing

Posted by Robert Caldwell on Aug 28, 2015 1:08:53 PM

Enable Mobile Printing, Unleash Productivity

The biggest barrier to printing from mobile devices, according to research from InfoTrends, is “technical connectivity problems to the printer.”

Many office workers don’t print from their mobile devices because they don’t think they can.

What if I were to tell you that’s not actually a problem? As everyone says these days, there’s an app for that – at least in the business world. There’s an app for printing from smartphone devices. A quick caveat here; for personal printing at home, connectivity and printer support does vary widely. That said, for office workers wanting to increase productivity by printing needed documents directly from phone or tablet, you can. After all, as work becomes untethered from a specific office location (and location within the office), not everyone will have immediate access to a networked PC and printer.

Smartphones in the Office

It’s no secret that employees BYOD (bring your own device) into the office – particularly their smartphones. As of 2013, 40% of employees were using their smartphones on the job. By the end of 2016, that number is expected to rise by 56%. As mobile computing outpaces traditional PC computing, the need to print from any device at any time will become more important.

Tags: Printing

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Fire Yourself – Managed Network Services Is Your Key To IT Success

Posted by Robert Caldwell on Aug 17, 2015 10:28:00 AM

You’re fired!

And thank goodness for it! Network services management is way more challenging than anyone thinks it really is, but you already know that, don’t you?

One truism that I find in life is that no matter how easy something looks on the surface; it’s almost always at least twice as difficult to actually do (and twice as difficult is just for starters). This is especially true when it comes to things we actually can do.

Take cooking. Many of you reading this most likely regularly cook meals for your family; and probably do it quite well. I caught an episode of MasterChef the other night (the show that takes home cooks then we all watch as they cook – or disastrously don’t cook – amazing food creations). I know I’ve been to restaurants, looked at my plate, and thought, “I could do this.”

Tags: managed network services

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Did you know you can scan to email?

Posted by Joel Smith on Jul 28, 2015 8:00:00 AM


Sometimes, you receive physical pieces of paper that you need to send to someone electronically. Let’s explore how many people accomplish this (and end up wasting a lot of time). They scan their paper to save it to their designated spot on the company server. Then they have to go back to their desks and open a new email, find the document, attach it, then send the email. Sometimes, that file is not needed after it is emailed and sits on your server, forgotten, taking up space and cluttering up the server. 


Tags: office productivity, Did you know?

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7 Ways to Squeeze More Out of Your Work Day

Posted by Robert Caldwell on Jul 22, 2015 8:00:00 AM

Eat your frog.


Not literally (unless you like frog legs); but this is great productivity advice from time management expert Brian Tracy. Tackle your most important (which can be, but isn’t necessarily your most time-consuming) at the beginning of the day. Don’t fritter away your time and attention “warming up” to work. Dive in.


Over the course of the day, reevaluate what’s most important and spend the majority of your time on those tasks.


Successful, effective people are those who launch directly into their major tasks and then discipline themselves to work steadily and single-mindedly until those tasks are complete.


For any of you familiar with Stephen Covey, this is very similar to his “First Things First” idea as well as any number of other productivity experts who espouse the same ideas. Regardless of whether you like to read Tracy, Covey, or someone else; this is good advice and will make you more productive and effective if practiced consistently.

Tags: office productivity

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The Multifunction Copier - Small Footprint, BIG Productivity

Posted by Robert Caldwell on Jul 16, 2015 8:17:46 AM

Anyone with children knows the outsized impact on your life that something so small can have on everything you do. You begin to worry about things and imagine dangers where none were before (how many of you have crawled around your house at child-eye level looking to remove anything that could be crammed into a tiny mouth or that could be pulled over?). Your thinking changes and your lifestyle certainly changes.

And, as all parents would say (though you might hesitate on “those” days – you know the ones): It’s worth it.


To ham-handedly switch gears to business, there are other good things that come in small packages; namely, the multifunction copier.


Tags: Multifunction copier

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Don't Buy Technology to Solve Your Business Problems

Posted by Robert Caldwell on Jul 7, 2015 2:32:26 PM

It’s summertime, and a quick glimpse at the magazine rack in the grocery check-out lines promises quick weight-loss, guilt-free dieting, 6-pack abs (of course), and any number of pain-free ways to a better body and enjoy a spectacular summer. Now, of course, you know, deep down, that it’s not going to be quite that easy, but, still you think, as you reach for “how to lose 15 pounds in 15 minutes,” maybe this time . . .

Tags: Business Problems, Technology, Solutions

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